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Merry EVERYTHING & Happy ALWAYS – To You & Yours!
Merry EVERYTHING & Happy ALWAYS – To You & Yours!

Holiday Wishes from Captus Systems – Leading Commercial AV Design, Engineering, & Build Integration Firm And Now for Some Holiday Fun: Can you tell us the "Strong" Significance of the Star Formation pictured above? Submit your answer to [email protected] and all correct answers will be entered into a drawing to win a Starbucks Gift Card! Good Luck!!! (Winner will be notified by e-mail in January 2020)


Planning Your New Meeting Space(s) for 2020:  The “4–Cs”
Planning Your New Meeting Space(s) for 2020: The “4–Cs”

With 2020 fast approaching, most organizations are well into planning for the year ahead - & some of those plans include new or updated collaboration spaces. Whether they’ll plan Meeting Rooms, Conference Rooms, or Huddle Spaces - it’s a given that EVERY DAY in business – PEOPLE MEET. Collaboration can take place among those located within the same physical office building, in satellite offices, or across the ocean. Cloud-based meeting products from Cisco Webex, Starleaf, BlueJeans, Skype for Business, Zoom Rooms, & others, are all great tools - but only account for the tip of the iceberg of what goes into an AV system. Captus Systems helps to navigate the fray. On average, 37% of employee time is spent in meetings, so it is vitally important to make those experiences technologically advanced, pleasant, & seamless. With the plethora of ground-breaking Audio-Visual merchandise available today, the task of making choices can be daunting - & Captus Systems will make sure that you choose what’s best for your organization. So important to the successful creation of a superlative meeting space is the pre-planning of the basic elements to be considered. Below is a breakdown of tips to ponder during this initial phase: Follow the “Captus 4-Cs” - Convenience, Choices, Commonality, Changeability: Convenience: Removing the complicated technological roadblocks from an AV system is key when it comes to designing seamless integration. Choose a system that’s streamlined & can be quickly deployed to always start your meetings on-time. And by all means - avoid the frustration of components that don’t work in harmony. A terrific example of a system designed with CONVENIENCE in mind is the one that Captus Systems helped to develop with Lightware for Memorial Sloan Kettering Cancer Center. This solution greatly eliminated complexity, & was easily & cost-effectively delivered to multiple rooms. The combination of Lightware’s open API used in conjunction with Cisco’s Touch 10 created a truly convenient collaboration solution. Choices: The ability to allow participants to join a meeting - no matter what type of equipment they prefer to use - is essential. Whether it be a PC or Mac-based laptop, an Android or IOS-based smart phone, a whiteboard, etc. – you will need to make sure that all of your people & their hardware can be connected to your system effortlessly. Commonality: It is critical for the technology to be the same in all of your organizations’ meeting spaces. If your people are well-versed in the operation of one of your AV-fitted rooms, they should be able to easily migrate-to & operate the systems in all the other collaboration spaces within your enterprise. This is what Captus Systems refers to as Standard Application Modalities (S.A.M.). S.A.M. is the uniform processes that should be adopted to make the technology we all use more accessible, & easy to operate. Captus Systems always designs, engineers, & builds with S.A.M. in mind. Changeability: In today’s corporate collaboration environment, flexibility is key. Flexibility in allowing all systems to be easily scalable when necessary - so as your organization grows, more & more collaboration spaces can be readily added. Changeability also refers to the ability to actually physically change the configurations of the meeting spaces within an organization. The trend towards companies creating smaller “Huddle Spaces” is growing - along with more flexible office floorplans. Considering the use of Huddle Spaces – as opposed to traditional large conference rooms - is something to give some serious thought to. An organization’s growth depends on the exchange & sharing of its people’s ideas. Where they do that should be a space which nurtures a creative environment…one which inspires your people to flourish. Captus Systems is dedicated to creating modern, expertly engineered, & unique collaboration spaces that not only bring-out the best in your people – but also help your organization to put its best foot forward for its clients. Together, we’ll work-out the very best 4-C Solution for your enterprise. Yeah. We’ve got this!


Hut - Hut – Hut!  The Corporate Huddle
Hut - Hut – Hut! The Corporate Huddle

So - what exactly is a Corporate Huddle? Better known as a Huddle Room or Huddle Space – “It is a small, casual space equipped with collaboration technology, where a limited number of people can meet, (usually up to six), on a scheduled or ad hoc basis.” as defined by Cisco. Looking to optimize your available space? Huddle Rooms have a number of advantages, like lower facilities, electronics, & equipment costs - which combined, lead to an overall smaller carbon footprint for any organization. These economized meeting spaces are perfect for modern office floor plans, which are tending towards more flexible work areas that can be reconfigured – instead of the traditional stationary office/cubicle models of the past. The use of Huddle Spaces optimizes real estate, making work-area flow much more functional. The deployment of Huddle Spaces is providing a whole new category of opportunities for companies & AV integrators alike - which makes it an exciting time for employees, architects, interior designers, & the AV tech industry. According to a “State of Enterprise Meeting Rooms” report by Wainhouse Research*, the desire for Huddle Rooms is opening-up the potential for the creation of 30 – 50M new Huddle Spaces over the next few years. The ratio of Huddle Room development is now 25:1 – as opposed to the need for larger “traditional” conference rooms, which is now 800:1. That’s quite a telling statistic! The current commercial Audio-Visual customer is specifically looking for the following: • The ability to Share Content Wirelessly • Ease-of-use for making calls or joining meetings - without the hassle of having to schedule an organization’s large meeting space • A solution that can be deployed at a smaller scale, which is easy to install & manage • The ability to set-up meetings at a moment’s notice • Lower collaboration costs Huddle Spaces give organizations the ability for its people to share content locally, by connecting with lifelike video & audio. Cisco Webex Room Kits are the perfect solution to several Huddle Space configurations. Cisco’s Room Kit technology allows for… • The Perfect Capture of participants sitting close to the screen • Automatic Fish-Eye Correction • Directional Microphones • Background Noise Reduction • Intelligent Framing for Clearer Communication • Auto-Detection of the people in the room • Waking-up of the system when one enters the space…a system which greets & guides the participants • 4K Content Sharing at 30 frames per second • Joining any Videoconference by USB for BYO Conferencing New technology is not about adding more; it is about needing less**. If your organization is looking to create a more modern workplace by using Huddle Spaces, Captus Systems is the perfect fit for the task. We have the expertise to design, engineer, & install collaboration spaces of ANY size – from Huddles to Large Conference Rooms. For us - size really does not matter! Yeah. We’ve Got This! * Wainhouse Research is an organization which analyzes market trends, technologies, products, vendors, applications, & related services in the Unified Communications & Rich-Media Conferencing fields. **A statement made by Crestron Electronics


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